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Back office systems are the IT business applications that support the internal business functions of hospitality organizations.
Back office management system is designed to provide hotel staff and management with an efficient software tool to monitor and provide services to hotel guests and groups promptly and accurately. An optimized user interface, and a seamless operational integration with Reservation, Front Desk Reception, House Keeping, Centralized Billing, Night Audit, Accounts Receivable, Report Generator, Guest/Corporate History and office productivity tools provide an efficient and easy to use application module.
The various modules that include in such back office Management Systems are:
Manual Sales, Receipt & Journal entries ,Bill matching for ad-hoc receipts, On line Account Balance, Credit Card Consolidation, Agent Commission, Credit Card Register, Ageing Report (User defined ageing), Invoice & Reminder Printing (User defined forms), Standard Debtors Statement, Receipt Printing, Transaction Search.
Purchase & Inventory Management
VAT Compliant, Multi-store/Sub store Accounting, Weighted Average/Last purchase price/FIFO method of Valuation, Manual Indent Entry, Purchase Order Printing, Open Items, Receipts (Direct, Purchase Order or Cash ), Standard Documents (Issues, Issue Returns, Receipt….), Physical Stock Updation, Stock Variance Report, ABC/FSN Analysis (Guides user on ‘Just in time’), Cost Center-wise Consumption, Priced Stock Status, Purchase requisition, Item Transfers, Indent Management, Indent templates, Department / User wise Indents, Auto DPR generation, Vendor Analysis, Quotation requesting, Quotation Updation, Vendor Analysis by various criteria.
Food & Beverage Costing
Automatic Sales & Consumption Transfer, Manual Sales & Consumption Entries, Inter cost & Inter Kitchen Transfers, Sales & Cost Budgets, Kitchen / Bar Stock Analysis, Standard vs. Actual Reports (Qty/Value) costing Methodologies (Consumption Based, Recipe Based).
Financial Accounting System
Cost Center-wise Profit & Loss/Ledger, Multi-currency Handling/Daybooks, Provisional entries posting, Bank reconciliation, Cash flow statements, Budget variance, Voucher printing, On-line Trial Balance, Detailed Vendor Master, Payment advice generation, Provisional PJV booking, Cheque printing, Interface to payroll master, Customer defined HR report, Audit block (prevents users accessing files after audit except by authorized personnel).
Human Resource & Payroll Management
Default Attendance Posting, Standard Payroll Reports, Interface to Attendance recording systems, Flexible user definable computation, Leave Management, Personnel Database available, Recruitment process including, Job generation, Application details, Interview details, Offer letter status, Multi-unit/Multi Dept. processing with different – payroll execution period.